Full job descriptionAccounts Assistant required to provide purchase and sales ledger support to ensure efficient operation of the office. Processing all purchase and sales invoices using financial systems and reconciling data to ensure data is accurate and complete. Designing and producing monthly and ad hoc reports using the system and Microsoft Excel to be presented to management. Predominantly working with colleagues in the office but having direct contact with other members of staff and external stakeholders.
Role and Responsibilities
Reporting to the Management Accountant and supporting the whole team, the main duties include:
- Updating all purchase orders and purchase invoices
- Liaising with Suppliers when discrepancies occur
- Creating sales orders and sales invoices
- Carrying out all necessary checks for customer credit account applications
- Responding to customer and supplier enquiries and queries
- Issue of customer statements
- Chase customers for payment keeping accurate records of correspondence
- Reconciliation of supplier and customer accounts
- Use of Excel to record information
- Designing and producing monthly and ad hoc reports.
- Supporting the wider team with month end duties, e.g. journals
- Filing and performing other duties as the Company may from time to time reasonably require
SKILLS AND EXPERIENCE
- Excellent communication skills, both written and verbal
- Proficient customer service skills with the confidence to effectively communicate via telephone when resolving queries
- Good working knowledge of Microsoft Office in particular Excel
- Strong numeracy skills and attention to detail to process data and information accurately
- Minimum 2 years experience working in a similar role within an accounts department
- Ability to prioritise own workload with minimal supervision and use of own initiative
- Team player with a flexible approach
- A knowledge of Sage 50 would be desirable but not essential