Full job descriptionJob Title: Personal Assistant (PA)
Location: Brighton, East Sussex (Office-based / Hybrid options available)
Salary: Competitive (dependent on experience)
Reporting to: Director / Senior Executive / Private Individual
Role Overview
We are looking for a highly organised and dependable Personal Assistant to provide dedicated support to a senior executive. This Brighton-based role involves a mix of business and personal administration, requiring discretion, flexibility, and excellent organisational skills.
The ideal candidate will be proactive, adaptable, and able to manage a varied workload efficiently while maintaining a high level of confidentiality.
Key Responsibilities
Diary & Schedule Management
*Manage complex calendars, appointments, and scheduling conflicts
*Coordinate meetings, bookings, and personal engagements
*Ensure effective time management and prioritisation of commitments
Administrative Support
*Handle correspondence, emails, and telephone calls
*Draft letters, documents, and communications on behalf of the executive
*Organise and maintain filing systems (digital and paper-based)
Personal Support
*Assist with personal errands and day-to-day requests
*Arrange personal appointments (e.g. medical, travel, dining reservations)
*Support with household or lifestyle management where required
Travel & Event Coordination
*Plan and book travel arrangements, including transport and accommodation
*Create detailed travel itineraries
*Assist in organising events, meetings, or private functions
Financial & Household Administration
*Support with basic financial tasks such as expenses, invoices, and budgeting
*Liaise with service providers, contractors, and suppliers
*Monitor and manage bills, subscriptions, or household expenses if required
Confidentiality & Liaison
*Handle sensitive information with discretion and professionalism
*Act as a gatekeeper and key point of contact for the executive
*Build relationships with internal staff, external partners, and personal contacts
Skills & Experience
Essential
*Previous experience as a Personal Assistant or in a similar administrative role
*Exceptional organisational and time management skills
*Strong written and verbal communication abilities
*High level of discretion and trustworthiness
*Proficiency in Microsoft Office and/or Google Workspace
*Ability to multitask and work independently
Desirable
*Experience supporting high-net-worth individuals or senior executives
*Flexibility with working hours where required
*Driving licence (if travel or errands are required)
Personal Attributes
*Highly dependable and proactive
*Detail-oriented with strong problem-solving skills
*Flexible and adaptable approach
*Calm under pressure and able to prioritise effectively
*Professional, personable, and trustworthy
What We Offer
*Competitive salary and benefits package
*Flexible working arrangements (depending on role requirements)
*Opportunity to work in a dynamic and fast-paced environment in Brighton
*Long-term career development opportunities