Full job descriptionWe have an exciting opportunity for a secretary/assistant to join our highly regarded residential property team in Oxford. The primary purpose of the role is to provide full administrative support for a Partner. Whilst the role is suitably challenging, no previous legal experience is necessary; although previous experience as a secretary, personal assistant or administrative assistant may be an advantage. This is a full time role - 9am - 5pm, Monday to Friday.


Key Responsibilities
• Audio-typing
• Administrative support including: file opening, document production, filing/archiving, retrieval of files, photocopying, email management, cheque requests, and dealing with post
• Producing correspondence, enclosures, forms, and documents
• Arranging the scanning and photocopying of paperwork
• Attending clients and agents over the phone and in person to respond to enquiries
• Arranging meetings and other appointments
• Gathering information and updating the case management system
• Carrying out other duties and responsibilities as required


Knowledge, Skills, and Attributes
• Previous experience within a secretary or assistant role for a property team desirable
• Excellent organisation capability with the ability to effectively prioritise
• Ability to work quickly, accurately, to deadlines and under pressure
• Competent with IT applications such as Word, Excel, and Outlook
• Experience on case management systems desirable
• Experience with BigHand transcription system desirable
• Strong written communication skills
• A friendly approachable personality to facilitate the link between lawyers, clients and third parties
• Good attention to detail
• Professional, personal presentation


Please apply today, this role is working for a friendly and supportive law firm, offering a competitive salary and excellent benefits.