Full job descriptionWise May are looking for a Legal Executive Assistant to join our client, a Law firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast growing company.
This role supports the Dispute Resolution team and will require relevant Legal experience.
This is a full-time 12 month FTC, with hybrid working and the hours are 9am - 5:30pm.
Legal Executive Assistant duties to include:
*Provide EA support to the Dispute Resolution team (7 people), which includes the head of department, partners, senior associates and paralegals.
*Open files and prepare client care documentation, including AML and conflict checks.
*Draft, format and amend legal documents, correspondence and court forms (e.g. witness statements, Notices of Change, AOS).
*Manage court filings via online portals and email.
*Support billing processes, including raising invoices, payment requests and monitoring disbursements.
*Assist with debt recovery, including chasing outstanding payments and producing reports.
*Produce reports including time recording summaries.
*Conduct legal and factual searches and obtain supporting documentation (e.g. Infotrack).
*Maintain accurate filing systems and handle confidential information appropriately.
*Support complaints handling processes and ensure key deadlines are met.
*Assist with general office tasks, including printing, scanning, copying and document collation.
*Use systems such as DocuSign and Titanfile for document management.
*Provide wider support to the secretarial pool as required.
Legal Executive Assistant skills required:
*Previous experience in a legal secretarial role within a contentious environment, ideally supporting Dispute Resolution / Litigation (2–4 years preferred).
*Strong understanding of legal processes, including AML, conflict checks, billing and court procedures.
*Experience supporting fee earners in a busy, transactional environment.
*Excellent document formatting and attention to detail, with confidence producing court documents and bundles.
*Strong organisational skills, with the ability to manage multiple tasks and deadlines.
*Good working knowledge of legal systems (e.g. Practice Evolve, DocuSign, Titanfile, Infotrack).
*Clear and professional communication skills, both written and verbal.
*Proactive and adaptable, with a team-focused approach.
*Ability to handle confidential information with discretion.
Benefits:
*Hybrid (3 days in the Office, 2 days working from home).
*25 days annual leave.
*Office closure at Christmas.
*Health and Life Insurance.
*Pension.
*Mind Up - Mental Health Wellbeing.
*Exercise classes once a month.
*Regular socials.
*Lunch & Learns.