Full job description Key responsibilities
*Helping with general HR administrative duties
*Supporting the Head of HR and Senior HR Officer
*Support onboarding and offboarding processes
*Assist in recruitment coordination (scheduling interviews, preparing offers etc.)
*Liaising with internal and external parties when instructed
*Uploading relevant job descriptions to the firm’s intranet
*Maintaining HR files and archiving whenever necessary and data entry
*Updating the Branch’s organisation chart
*Assisting with general compliance administrative tasks and queries
*Helping with annual self-certification process, carrying out Google searches, chasing DBS certificates and securely filing as appropriate
*Maintaining staff relating information on ACCORD and notifying the Compliance department of changes affecting certified members of staff and Senior Managers
*Horizon scanning for people management matters, including conduct
*Processing absences on the Branch’s system and collecting/filing relevant medical or self-certificate forms as appropriate
*Headcount and salary benchmarking, HR data reporting, including INDIV/Head Office
*Assist in arranging the Annual Flu Jabs and Annual Health Assessments
*Administrative support with the online payroll system (ADP)
*Updating monthly staff number spreadsheets, including emailing the relevant protected spreadsheet to the Accounts department on a monthly basis
*Helping with electronic and physical documents filing/securing files with password protection
Experience Required
*Relevant University Degree and/or certification (e.g. CIPD Level 3)
*Experience of HR in an International Bank
*Previous experience in Payroll ideally ADP
*Discrete and trustworthy when handling confidential information
*Ability to manage and prioritise numerous duties and deadlines simultaneously
*Strong attention to detail
*Good organisational, interpersonal and communication skills
*Strong understanding of UK Employment Law
*Knowledge of FCA regulations and compliance requirements (desirable)
*Excellent organisational and interpersonal written and verbal communication skills
*Proficiency in MS Office Suite (Word, Excel, PowerPoint, Visio)
*Team Player with a proactive attitude