Full job descriptionOur client, a highly respected and prestigious independent estate agency based in the heart of Marylebone, is seeking an exceptional candidate who can act as a Office Manager, Sales Administrator & Executive Assistant.

This is a rare opportunity to become an integral part of a market-leading agency, supporting a high-performing team whilst acting as the operational backbone of the office and a trusted right-hand support to senior leadership.
The successful candidate will be highly organised, commercially aware, and capable of managing multiple priorities simultaneously. This role would suit an experienced estate agency administrator, office manager, executive assistant, or operations professional who thrives in a professional, client-focused environment.

The Opportunity This is far more than a traditional administration role.
You will take ownership of the day-to-day operations of the office, ensure the smooth running of sales administration processes, and provide executive support to Directors and senior stakeholders.

The position offers significant variety and exposure across the business, making it ideal for someone who enjoys being at the centre of a dynamic and successful organisation.

Key Responsibilities

Office Management *Oversee the smooth day-to-day running of the office.
*Manage office systems, suppliers, facilities, and operational processes.
*Ensure the office environment reflects the company’s premium brand and service standards.
*Act as the central point of coordination for the wider team.
Sales Administration *Prepare sales memorandums and property documentation.
*Manage compliance and onboarding procedures.
*Maintain and update CRM systems and property records.
*Coordinate property listings across major portals and marketing platforms.
*Assist with sales progression and transaction management where required.
*Produce reports, presentations, and management information.
Executive Assistant Support *Provide diary management and administrative support to Directors and senior management.
*Coordinate meetings, appointments, and travel arrangements.
*Prepare meeting packs, presentations, and business correspondence.
*Support strategic projects and company initiatives.
*Handle confidential information with professionalism and discretion.
Team & Client Support *Deliver a first-class experience to clients, applicants, and business partners.
*Assist with event planning, client functions, and marketing initiatives.
*Support onboarding and administration for new team members.
*Act as a key liaison between departments to ensure seamless communication and efficiency.
The Ideal Candidate Our client is looking for a highly organised and proactive individual who takes pride in delivering exceptional standards and enjoys being the person that keeps everything running smoothly.
You will have:
*Previous experience within estate agency administration, office management, executive support, or a similar operational role.
*Outstanding organisational and time management skills.
*Excellent written and verbal communication abilities.
*Strong attention to detail and problem-solving skills.
*The ability to prioritise multiple tasks in a fast-paced environment.
*High levels of professionalism and discretion.
*Strong IT skills, including Microsoft Office and CRM systems.
*A proactive, positive, and solutions-focused approach.
Experience within the property industry would be highly advantageous, although candidates from professional services, luxury brands, or similar client-facing sectors will also be considered.
What’s on Offer? *Opportunity to join a prestigious and highly regarded estate agency.
*Varied role combining office management, administration, and executive support.
*Prime Central London location.
*Exposure to senior leadership and strategic business operations.
*Supportive and professional team environment.
*Long-term career development opportunities.
*Competitive salary and benefits package.
This is an outstanding opportunity for an organised and ambitious professional seeking a pivotal position within one of Central London’s most respected estate agencies.
For a confidential discussion regarding this opportunity, please apply today.