Office Manager
other jobs Reed
Added before 5 Days
- England,East Midlands,Leicestershire
- Full Time, Permanent
- £32,000 - £37,000 per annum, inc benefits
Job Description:
Full job descriptionJob Title: Part-Time Office Manager
Working Hours:
Part time (18 hours per week). Core office hours are 10am to 4pm and there is a flexi-hour policy either side of this
Reports to: Directors
Responsibilities:
Finance
• You will work closely with the Financial Director and bookkeeper, providing vital administrative support such as filing, document management, and client liaison. While no direct accounting work is involved, you will be integral in keeping everything organised and running smoothly behind the scenes.
• Process and chase invoices for payment.
• Keep companies’ contract/templates up to date.
Human Resources (HR):
• Supporting the HR Director, you will manage administrative tasks related to recruitment, appraisals, induction, and HR policy updates, working alongside external HR Consultants. Using Bright H and our CRM systems, you will oversee staff absence records, organise CPD training, and help coordinate company events and site visits.
Marketing:
• In this role, you will help enhance the company’s online presence, keeping our website content up to date, checking listings on platforms such as the Royal Institute of British Architects, and preparing case Studies for brochures and social media. You will collaborate with our external website manager to ensure our online image is polished and professional.
• Keep record of new leads and classification
• Event Planning
• Marketing research
o SWOT analysis
o Review competitors – who works with who and who should we target
o Networking opportunities
• Ensure best projects are uploaded
• Prepare Social media update
• Keep company Brochure up to date
• Keep all pages up to date such as RIBA, Yell, Google and etc…
Administration:
• As the first point of contact for clients and visitors, you will manage enquiries with professionalism and efficiency. You will also oversee the company’s filing systems, prepare appointment and contract documents, and generate project reports for review by the Directors. Ensuring our professional insurances are up to date and supporting Health and Safety compliance will also be part of your responsibilities.
• Maintain Office insurances
• Finding Grants and completing the application processes.
• Schedule meeting for Directors/Architects as needed.
• Keep office qualifications/certifications up to date.
o ISO certification
o BIM
o RIBA building Safety Act Tracker
Qualities & skills required
• Ability to undertake the above responsibilities
• Attention to detail
• Teamworking, relationship building and influencing skills
• Client management skills
• Ability to take initiative in response to direction or instruction
• Work well under pressure and meet deadlines efficiently
• Ability to use the following: Revit, Vectorworks, Photoshop, Acrobat, InDesign, Sketchup, Word, Excel, Outlook, PowerPoint
Working Hours:
Part time (18 hours per week). Core office hours are 10am to 4pm and there is a flexi-hour policy either side of this
Reports to: Directors
Responsibilities:
Finance
• You will work closely with the Financial Director and bookkeeper, providing vital administrative support such as filing, document management, and client liaison. While no direct accounting work is involved, you will be integral in keeping everything organised and running smoothly behind the scenes.
• Process and chase invoices for payment.
• Keep companies’ contract/templates up to date.
Human Resources (HR):
• Supporting the HR Director, you will manage administrative tasks related to recruitment, appraisals, induction, and HR policy updates, working alongside external HR Consultants. Using Bright H and our CRM systems, you will oversee staff absence records, organise CPD training, and help coordinate company events and site visits.
Marketing:
• In this role, you will help enhance the company’s online presence, keeping our website content up to date, checking listings on platforms such as the Royal Institute of British Architects, and preparing case Studies for brochures and social media. You will collaborate with our external website manager to ensure our online image is polished and professional.
• Keep record of new leads and classification
• Event Planning
• Marketing research
o SWOT analysis
o Review competitors – who works with who and who should we target
o Networking opportunities
• Ensure best projects are uploaded
• Prepare Social media update
• Keep company Brochure up to date
• Keep all pages up to date such as RIBA, Yell, Google and etc…
Administration:
• As the first point of contact for clients and visitors, you will manage enquiries with professionalism and efficiency. You will also oversee the company’s filing systems, prepare appointment and contract documents, and generate project reports for review by the Directors. Ensuring our professional insurances are up to date and supporting Health and Safety compliance will also be part of your responsibilities.
• Maintain Office insurances
• Finding Grants and completing the application processes.
• Schedule meeting for Directors/Architects as needed.
• Keep office qualifications/certifications up to date.
o ISO certification
o BIM
o RIBA building Safety Act Tracker
Qualities & skills required
• Ability to undertake the above responsibilities
• Attention to detail
• Teamworking, relationship building and influencing skills
• Client management skills
• Ability to take initiative in response to direction or instruction
• Work well under pressure and meet deadlines efficiently
• Ability to use the following: Revit, Vectorworks, Photoshop, Acrobat, InDesign, Sketchup, Word, Excel, Outlook, PowerPoint
Job number 3889903
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