Full job descriptionPosition: Buying Administrators
Salary: £12.99 p/h
Contract: Temporary - until end of Sept. Could be extended
Location: Coventry CV7 - Hybrid – 2 days in office max
Working Shifts: Monday to Friday, 37 hours a week, 9-5pm


Coventry Reed Specialist Recruitment are delighted to be representing one of the largest chains of supermarkets in the UK
Our client is looking for a Buying Admin Assistant, to help support the Buying team.
Administrative Assistant duties include:
*Provide full administrative support to the existing Buying Administrator and wider buying team
*Assist with promo setup, ensuring all promotional data is accurate and uploaded on time
*Maintain and update sample trackers
*Keep accurate logs of deadlines and key milestones
*Attend weekly check-in meetings to ensure tasks are on track
*Complete PI (Product Information) checks, including images and product details
*Cross-check documents against each other for accuracy and consistency
*Approve artwork following internal checks
*Manage COSHH information and catalogue (CAT) numbers
*Update mainframes and internal systems with new supplier, product, and range information
*Carry out product amendments, clearance activity, and canvassing tasks
*Work on tile/range imagery — ensuring the right images are placed in the correct templates or boxes
*Coordinate product and image information so it is well-presented in Excel
*Use creativity to enhance product presentation and layout
*Conduct light market observation to identify what competitors are doing differently


Administrative Assistant person specification:
Essential-
*Confident communicator
*Buying Admin Experience or someone with a creative flare (design, or fashion)
*High attention to detail skills is vital
*Be able to work in a VERY fast paced environment
*Previous admin experience essential
*Intermediate Excel skills (Vlookups)
* Demonstrate strong organisational skills, good memory, and full task ownership without relying on others
*Be quick to learn new systems and processes


Important Information
This role is a fixed-term temporary position until September. Candidates must be able to commit for the full duration. Unfortunately, this position is not suitable for those seeking ad-hoc, week-to-week work.
Recruitment Process
• Initial screening with a Reed consultant

• Microsoft Teams interview with the client (15–30 minutes)
Apply Now
If you have a background in buying, and are available to start at short notice, we encourage you to apply today. A Reed consultant will be in touch to discuss your application.