Full job descriptionTeam Executive Assistant, temp for 3 to 6 months initially, hybrid working, Membership Body, London, c.£19.20 per hour plus holiday pay
High profile not for profit Membership body needs a proactive PA / EA with a professional and engaging demeanour to help support the Executive team. Reporting to the Senior EA this is a hybrid working role and you will bring your organisational skills and ability to build productive relationships with senior stakeholders to the role. If you love animals, this is a great opportunity for you! Dogs are regularly in the office!
Responsibilities of this role include:
*Providing support to the Executive Assistant and senior leadership team
*Assisting with diary management, meeting coordination, reporting, and the delivery of internal and external events
*Assisting with inbox monitoring and follow-up actions as directed by the Executive Assistant.
*Attending meetings when required to take accurate minutes and record actions
*Coordinating complex diaries and schedules, resolving scheduling conflicts
*Managing meeting logistics and ensuring timely preparation of documentation and follow-up actions
*Coordinating room bookings, catering, technical requirements and attendee communications
*Supporting the production of reports and executive level materials
*Assisting in the planning and delivery of key internal and external events
*Coordinate travel arrangements including booking flights, accommodation and transportation
*Prepare detailed travel itineraries and supporting documentation
*Assist with travel expenses administration where required
*Contributing to the efficient and seamless running of the Executive Office
*Gathering information to support executive briefings, reports and presentations
*Preparing and editing documents, reports and presentations with a high level of accuracy and attention to detail
*Maintaining organised records, trackers and filing systems
*Providing administrative support to projects
Skills and Experience needed:
*Experience in an administrative, personal assistant or executive support role
*Strong organisational and time management skills with the ability to manage multiple priorities
*Excellent written and verbal communication skills.
*Experience taking meeting minutes and producing clear written reports
*High attention to detail and accuracy
*Ability to work proactively and use initiative
*Ability to handle sensitive and confidential information
*Ability to work at pace, remain adaptable and manage competing priorities effectively in a dynamic Executive Office environment
*Able to adapt quickly to shifting priorities
*MS Office or Google Workspace (Outlook, Word, Excel and PowerPoint)
Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.