Full job descriptionProperty Inspections Team Coordinator
Salary: £27,000-£28,000 + Bonus (depending on experience)
Location: Chelmsford (Hybrid after probation)
Hours: Monday to Friday, 8:30am-5:30pm (No weekends)
Command Recruitment is delighted to be partnering with a well-established, family-owned property business to recruit a Property Inspections Team Coordinator. This is an excellent opportunity to join a busy and supportive team within a respected organisation that offers genuine career development, hybrid working, and a great company culture.
Following successful completion of your probation, you’ll enjoy a hybrid working pattern of 3 days in the office and 2 days from home.
The Role
As Property Inspections Team Coordinator, you’ll play a key role in ensuring the smooth day-to-day running of the Property Inspections department. You’ll coordinate appointments, manage administrative processes, support field-based colleagues, and act as the central point of communication between internal teams, landlords, tenants, and third-party providers.
Key Responsibilities
*Coordinate and book property inspection appointments and check-outs.
*Manage Property Inspection Consultants’ diaries to maximise efficiency.
*Rearrange appointments where required and communicate changes effectively.
*Send tenant move-out reminders and related correspondence.
*Process inventory information, including meter readings, appliances, smoke alarms and compliance details within the property management system.
*Monitor shared inboxes and answer incoming calls, providing support when consultants are unavailable.
*Prepare and process deposit release documentation and liaise with the accounts team.
*Manage third-party systems relating to inventories and condition reports.
*Oversee the inventory process, ensuring compliance requirements are met and properties are ready for tenancy.
*Liaise with branches, progressors and inventory clerks to coordinate urgent or last-minute appointments.
*Download and distribute completed inventory reports to landlords.
*Handle tenancy deposit negotiations between landlords and tenants.
*Prepare documentation for independent adjudication where required through the relevant tenancy deposit protection scheme.
*Provide day-to-day administrative support to the Team Leader and wider department.
About You
We’re looking for someone who is highly organised, customer-focused and enjoys working in a fast-paced environment.
You’ll ideally have:
*Previous experience within Residential Lettings or Property Management.
*Excellent organisational and time management skills.
*Strong communication skills, both written and verbal.
*A proactive, positive and solutions-focused attitude.
*Excellent attention to detail.
*Confidence managing multiple tasks and changing priorities.
*Strong IT skills, including Microsoft Office, with the ability to quickly learn new systems.
*The ability to work independently while contributing positively to a collaborative team.
What’s on Offer?
*Basic salary of £27,000-£28,000, depending on experience.
*Performance-related bonus scheme.
*Hybrid working (2 days from home after probation).
*Monday to Friday working - no weekends.
*Birthday day off.
*Company pension.
*Ongoing training and career development.
*Employee referral incentives.
*Retail reward vouchers and employee recognition schemes.
*Regular company social events.
*Genuine opportunities for progression within a growing organisation.
If you’re an organised property professional looking for a varied office-based role with excellent work-life balance and long-term career prospects, we’d love to hear from you.
Apply today through Command Recruitment for a confidential discussion.