Full job descriptionThis is a great opportunity for an experienced Private PA/EA to join a high-profile international family office on a fully remote basis for a temporary ongoing contract. You can be based anywhere to undertake this role, but ideally in the UK or Europe.
Responsibilities
• Diary, calendar and schedule management across multiple principals
• Restaurant reservations, floral arrangements, and event coordination (including birthdays and fashion week schedules)
• Management of online/personal shopping orders
• Invoice collection, processing and submission for payment
• Recruitment support for household and family office staff, including candidate sourcing and interviews
• Document management and record-keeping (e.g. Google Drive), ensuring accuracy and accessibility
• Correspondence management: email inboxes, phone messages, and social media accounts
• Translation/interpretation support as needed
• Coordination with other assistants and staff globally via group communications
• Handling country-specific administrative matters (e.g. France, Europe, Eastern Europe) as relevant
• Recording video/content material and managing social media stories where required
• Any other reasonable duties as instructed
Key Skills
• Extensive prior experience as a PA/EA in a UHNW or family office setting
• Able to work flexibly, including evenings/weekends, with 24/7 contactability
• Excellent discretion and confidentiality
• Strong organisational and multitasking skills
• Fluent English; additional languages (French, Russian, Italian) an advantage
• Start asap ideally for a temporary, ongoing placement (extended month on month)
Job Advantages
*Fully remote role
*Temporary assignment extended month on month
*Possibility for the role to become permanent
*Varied tasks
*Work in tandem with other assistants, job share
*Competitive salary