Full job descriptionEA-RS Group is looking for an Accounts Payable Assistant to work in our Finance team due increased workload.


About EA-RS Group


At EA-RS Group, we deliver specialist Fire and Security solutions that protect people, property, and businesses across the UK. Our reputation is built on technical expertise, reliable service delivery, and a commitment to maintaining the highest standards of safety, compliance, and customer care.
We partner with clients across a range of sectors, providing end-to-end support from design and installation through to maintenance and ongoing service. As we continue to grow, we remain focused on building long-term relationships with our customers and creating opportunities for talented professionals to develop their careers within a supportive and forward-thinking environment.
If you are passionate about delivering high-quality Fire and Security solutions and share our commitment and success which is driven by our people and the values that guide everything we do; Excellence, Accountability, Respect, and Service.




What We’re Looking For:


We are looking for a detail-oriented and organised Accounts Payable Assistant to join our Finance team. The successful candidate will be responsible for supporting the accounts payable function, ensuring supplier invoices are processed accurately and payments are made on time.
This role is ideal for someone with strong administrative and numerical skills who enjoys working in a fast-paced environment and maintaining positive relationships with suppliers and internal departments.


Key Responsibilities include:
Invoice Processing
*Receive, review, and process supplier invoices accurately and efficiently.
*Match invoices to purchase orders and delivery notes where applicable.
*Ensure invoices are correctly coded and authorised in line with company procedures.
*Resolve invoice discrepancies and queries with suppliers and internal departments.


Supplier Account Management
*Maintain accurate supplier records and account information.
*Reconcile supplier statements and investigate any outstanding issues.
*Respond promptly to supplier enquiries regarding payments and account balances.
*Build and maintain professional working relationships with suppliers.


Payments
*Assist in preparing weekly and monthly payment runs.
*Ensure supplier payments are processed within agreed payment terms.
*Monitor accounts to identify overdue invoices and resolve issues promptly.
*Support the management of employee expense claims and reimbursements where required.


Financial Administration
*Maintain accurate filing and record-keeping of financial documents.
*Assist with month-end accounts payable procedures.
*Support audits by providing requested documentation and information.
*Ensure compliance with company financial controls and policies.


General Support
*Provide administrative support to the Finance team as required.
*Assist with process improvements to enhance efficiency and accuracy.
*Support other finance functions during periods of absence or increased workload.


What We Offer:
*Competitive salary.
*Company vehicle or car allowance.
*Pension scheme.
*Annual leave entitlement.
*Ongoing training and professional development.
*Career progression opportunities within a growing business.
*Employee wellbeing initiatives.
*Supportive and collaborative working environment.




Diversity, Equity & Inclusion
EA-RS Group is committed to creating a diverse and inclusive workplace where everyone feels valued and respected. We welcome applications from all suitably qualified candidates regardless of age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, sexual orientation, or any other characteristic protected by law.


Right to Work
All offers of employment are subject to the successful completion of pre-employment checks, which may include verification of qualifications, employment history, references, and proof of the right to work in the UK.


Data Protection
Any personal information submitted as part of your application will be processed in accordance with applicable data protection legislation and used solely for recruitment purposes. Information will be handled securely and retained only for as long as necessary to fulfil recruitment and legal obligations.