Full job descriptionFINANCE AND ADMINISTRATION CLERK
*Part-Time (16-20 hours per week)
*Location: High Wycombe (office based)
*Salary: Competitive (dependant on experience)
Join a well-established Electronics Manufacturing Service with over 50 years of history. We are seeking a meticulous Finance and Administration Clerk to manage both financial and administrative tasks efficiently. This role offers flexible working hours in an office-based setting, ideal for balancing professional and personal commitments.
Day-to-day of the role:
Purchasing and Accounts Payable:
*Print and save supplier invoices from the accounts email.
*Verify supplier invoices using the purchase order number on Mentor.
*Liaise with buyers regarding any invoice discrepancies, preferably via email.
*Enter matched invoices on Sage.
*Reconcile supplier accounts against monthly statements and address any discrepancies.
*Regularly review and investigate unusual balances in the aged creditors list.
Sales and Credit Control:
*Post and email sales invoices to customers using Sage.
*Ensure daily sales totals on Mentor balance with those on Sage.
*Send monthly statements to customers and handle any arising queries.
*Monitor the aged debtors list to identify and follow up on older debts.
*Escalate significant debt issues to the Directors for further action.
HSBC Factoring Account:
*Post customer receipts and reconcile the Factor account on Sage.
Monthly / Quarterly Ends:
*Reconcile Sage/HSBC Factor accounts with the HSBC monthly statement.
*Manage and submit factors smart form and staff weekly timesheets.
General Administrative Duties:
*Reconcile credit card statements against receipts monthly.
*Handle telephone inquiries and guest reception.
*Manage digital document storage and perform routine office tasks like shredding.
*Coordinate lunches for client visits as needed.
Human Resources:
*Maintain and update employee records, including holiday and sickness logs.
*Prepare sickness reports and communicate updates to the Managing Director as requested.
Required Skills & Qualifications:
*Proficiency in Sage or other accounting software.
*Some recent previous finance experience required
*Strong organisational skills and attention to detail.
*Excellent communication skills, both written and verbal.
*Ability to manage multiple tasks and maintain confidentiality.
BENEFITS:
*On-site parking.
*25 days holiday, increasing with service.
*Workplace pension scheme.
*Flexible working hours.