Full job descriptionREED Business Support are pleased to be working with one of Scotland’s Largest housing associations, who are looking to recruit a ’HR Assistant’ on a Temporary Contract. This is an excellent opportunity for an experienced administrator or someone looking to further develop their career within Human Resources. The role provides vital administrative support across a wide range of HR activities, including recruitment, onboarding, employee records management, payroll administration, reporting, and HR systems support.


Details:
Working Hours – Mon – Thursday 9 – 5 (Friday 12.45 finish)
Salary: £29,000 - £30,000
Temporary Contract: 12 months
Location - Dundee
Starting Date - ASAP


Key Responsibilities
*To maintain and update the recruitment portal
*To deal effectively and efficiently with all recruitment queries from both internal and external applicants
*To collate and process the relevant paperwork for vacancies and ensure that the required vacancy control is in place prior to the post being advertised
*To actively manage and monitor receipt of all pre-employment checks, for example; Disclosure Scotland checks, Health Questionnaires, Right to Work in the UK checks and References
*Monitor the process of Scottish Social Services Council (SSSC) registration for staff to ensure registration deadlines are met, where applicable
*To act as a first point of contact for all customers to the Human Resources team
*To issue Contracts of Employment to new starters, and send amendment letters to staff to inform them of contractual changes as they occur
*To effectively and efficiently process and forward any changes to payroll meeting required deadlines
*To support the administration of any staff benefit scheme introduced by the organisation
*To advise managers and staff on routine HR queries including; sickness absence data, recruitment, terms and conditions of service, seeking advice and guidance as necessary
*To be responsible for maintaining effective office systems and procedures, making maximum use of technology and updating information as appropriate
*To provide an efficient and effective administrative service for the HR function and the designated HR Business Partner - this may include receiving telephone calls, minute taking, meeting planning, diary management, electronic filing, maintenance of databases, receipting of invoices, scanning and photocopying
*As part of the wider team, review working practices and suggest improvements, ensuring continual business improvement
*Prepare and interrogate management reports relating to HR activities in staffing, absence, benefits and recruitment ensuring that reports are provided within the agreed timescales.
*Maintain employee files and records in accordance with General Data Protection Legislation (GDPR)


If you are available and interested in this opportunity, please apply now.