Full job descriptionTemporary Vacancy – Executive Assistant
*Location: Oxford (on-site twice per week)
*Hours: Full-time, 37.5 hours per week
*Rate: £18.75+ £2.26 holiday pay (£21.01) PAYE or £23.78 via Umbrella Co.
*Contract Type: Until June 2027 (matt cover)
As Executive Assistant, you will be responsible for providing confidential and high-quality executive support, managing complex diaries and travel arrangements, coordinating meetings, and serving as a key point of contact for both internal and external stakeholders.
You will also take responsibility for office management activities, support administrative colleagues, and contribute to the effective delivery of organisational priorities.
Key Responsibilities
*Provide dedicated Executive Assistant support to the CEO and COO/Deputy CEO
*Manage complex diaries, meetings, travel arrangements, and competing priorities
*Act as the first point of contact for communications, enquiries, and correspondence
*Prepare papers, briefings, agendas, and meeting documentation
*Organise and attend meetings, including taking and distributing minutes
*Manage expense claims and conflict of interest declarations
*Coordinate Board meeting administration and governance support
*Oversee the day-to-day running of the office, including suppliers, facilities, and office equipment
*Arrange meetings, events, venues, room bookings, and catering
About You
*Previous experience as an Executive Assistant, Personal Assistant, or senior administrator within healthcare
*Excellent diary management and organisational skills
*Experience supporting senior executives in a fast-paced environment
*Experience organising meetings, producing minutes, and coordinating events
Due to the nature of the role, we are looking for candidates who can start no later than the beginning of September.
Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all backgrounds.