Full job descriptionFacilities & Office Manager

Reed Business Support are recruiting for a Facilities & Office Manager on behalf of our valued client. This Facilities & Logistics Manager opportunity is ideal for an individual who is confident, proactive, and able to thrive in a busy, fast-paced environment. As the appointed Facilities & Logistics Manager, you will play a key role in supporting the wider business, ensuring the smooth running of facilities, logistics operations and administrative functions across the organisation.
About the RoleAs Facilities & Office Manager, you will be responsible for overseeing the day-to-day management of facilities, supplier contracts, fleet administration and operational support services. Key duties will include:
*Managing facilities contracts including cleaning, air conditioning, waste management, alarm systems, CCTV, fire alarms and water heaters
*Overseeing office maintenance, repairs, furniture management and the general upkeep of company premises
*Managing insurance renewals, supplier documentation and compliance-related paperwork
*Ensuring fire safety equipment is serviced and maintained across office and site locations
*Preparing, monitoring and managing the annual facilities budget
*Coordinating parking permits and supporting office-based operational requirements
*Managing company fleet administration including fuel cards, congestion charges, Dart Charge accounts and parking fines
*Supporting vehicle insurance renewals and claims administration
*Acting as the primary contact for hotel and rail bookings across the business
*Managing company purchasing through Amazon and supporting general business administration
*Leading and developing a team of three direct reports, conducting one-to-ones, performance reviews, probation reviews and development planning
*Working closely with internal departments, contractors, suppliers and external service providers
*Reporting on operational performance, business risks and facilities matters to senior stakeholders
About YouTo be successful in this role, you will ideally have:
*Previous experience in Facilities Management, Office Management, Logistics Management or a similar operational leadership position
*Experience managing supplier contracts, budgets and service providers
*Strong people management skills with experience leading and developing team members
*Excellent organisational and problem-solving abilities
*Strong communication skills with the confidence to liaise with stakeholders at all levels
*Experience managing multiple priorities in a busy environment
*Good working knowledge of Microsoft Office applications
*A proactive, hands-on approach with strong attention to detail
*Experience managing fleet administration, facilities compliance or business operations would be advantageous
Benefits*Competitive salary
*Company pension scheme
*Annual leave entitlement plus bank holidays
*Career progression and professional development opportunities
*Supportive and collaborative working environment
*Free on-site parking
*Employee assistance programme
*Long-term stability within a well-established business
*Varied and autonomous role with responsibility across multiple operational functions
*Opportunity to contribute to business improvements and operational excellence
If you are interested in this Facilities & Office Manager position, please apply today. Reed Business Support look forward to assisting you with the next step in your career.