Full job descriptionJapanese Speaking Administration Assistant


Location: Bank, London
Salary: £30,000 - £35,000
Working Pattern: Hybrid (3 days office / 2 days home)
Hours: Monday to Friday, 9:00am - 5:30pm
Contract: Permanent, Full-Time


Our client is a leading global shipping and logistics organisation is looking to recruit a Japanese speaking Administrator to join their team! The company is known for its collaborative culture, commitment to sustainability, and investment in employee development and they are looking for someone who enjoys variety, has excellent attention to detail, and thrives in a professional corporate environment.


Supporting a large department, you will provide essential administrative assistance to senior stakeholders and wider business functions, ensuring the smooth day-to-day running of the office.


Key Responsibilities
*Provide comprehensive administrative support across multiple business divisions.
*Coordinate UK and international travel arrangements, accommodation bookings and expense processing.
*Organise travel logistics for overseas visitors.
*Support the planning and administration of training sessions, conferences and corporate events.
*Manage meeting arrangements, including scheduling, room bookings, agenda preparation and minute taking.
*Assist with diary management for senior leaders.
*Provide administrative support to senior management and executive stakeholders.
*Organise internal meetings, team events and external functions.
*Maintain accurate records, databases and departmental documentation.
*Raise purchase orders and process supplier invoices.
*Create and maintain supplier records and update banking information.
*Book restaurants, meeting venues and event spaces.
*Coordinate courier services and incoming post.


About You
*Fluent in Japanese at a business level
*Previous administrative experience within an office environment.
*Excellent written and verbal communication skills.
*Strong organisational skills and the ability to manage multiple priorities.
*High attention to detail and accuracy.
*Confident Microsoft Office skills.
*Strong interpersonal skills and the ability to work with stakeholders at all levels.


What’s on Offer?
*Salary of £30,000 - £35,000.
*Hybrid working model (3 days in the office).
*Modern offices in the heart of the City
*Opportunity to join a highly respected international business.
*Supportive and collaborative working environment.
*Excellent exposure to senior stakeholders and global operations.
*Private Medical, Life Insurance
*Discounted Gym, Season ticket loan


If you’re a highly organised administrator looking to develop your career within a prestigious international organisation, we’d love to hear from you.
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