Full job descriptionOur client is a successful family-run business with over 40 years of trading history They are looking to recruit an experienced and organised Office Manager to oversee the smooth day-to-day running of their office.
This is a varied role offering responsibility across office administration, facilities management, staff support, fleet coordination, and general business operations. The successful candidate will be a key member of the team, ensuring the office runs efficiently while providing support across all areas of the business.
Key Responsibilities
Office & Facilities Management
*Managing reception and telephone enquiries
*Organising incoming deliveries and post
*General office administration and day-to-day office management
*Coordinating office facilities, including cleaning, utilities, waste management, air conditioning and maintenance providers
*Managing service contracts and renewals
*Coordinating repairs, maintenance visits and supplier relationships
*Managing office security systems, alarms and staff access fobs
*Ordering stationery and maintaining office supplies
*Managing filing, archiving and document control
*Overseeing health and safety supplies, signage and first aid provisions
Administration & Office Support
*Managing office records, filing systems and company documentation
*Supporting day-to-day administrative activities and ensuring efficient office operations
*Assisting directors and colleagues with general administrative tasks, reporting and project support as required
Fleet Management
*Managing administration for company vehicles
Staff Support & HR Administration
*Managing holiday and absence records
*Timesheet administration
*Coordinating DBS checks
*Maintaining subcontractor and supplier records
*Organising staff training and development activities
*Supporting HR administration and staff onboarding
Travel, Events & Marketing Support
*Booking travel and accommodation
*Organising company meetings, social events and staff functions
*Coordinating customer Christmas gifts and seasonal events
*Managing company social media accounts
*Supporting marketing and company communications
Project & Operational Support
*Assisting with tender submissions and document preparation
*Supporting the production of Operation & Maintenance (O&M) manuals
*Providing administrative support to directors and project teams
*Assisting with business improvement initiatives and operational projects
Person Specification
*Previous experience as an Office Manager, Office Administrator or similar role
*Strong organisational and communication skills
*Ability to manage multiple priorities and work independently
*Good working knowledge of Microsoft Office
*Experience using Xero, Sage, QuickBooks or a similar business/accounting system
*A proactive, hands-on and flexible approach
*Friendly, professional and reliable
What’s on Offer?
*Join a well-established family business with over 40 years of success
*Friendly and supportive working environment
*Varied and autonomous role with plenty of responsibility
*Full-time position with 35 hours per week considered
*Long-term career opportunity within a stable and growing business
This is an excellent opportunity for an experienced Office Manager looking to join a successful family-run company where they can make a real impact and become an integral part of the team
Office Manager
Location: Wembley
Hours: Full-Time (35 hours per week considered)