Full job descriptionSenior Chemo Co-ordinatorNHS AfC: Band 4Main area

Cancer Pharmacy
Grade

NHS AfC: Band 4
Contract

Permanent
Hours

Full time - 37.5 hours per week
Job ref

321-SW-8148795-B4
Site

Churchill
Town

Oxford
Salary

£28,392 - £31,157 per annum/pro rota
Salary period

Yearly
Closing

27/09/2026 23:59
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises of four hospitals - the John Radcliffe Hospital , Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit
Job overviewAre you looking for a career where you can really make a difference and at the same time learn valuable new skills? Our administrative staff provide essential support to the clinical teams striving to ensure the patients’ experience is what we would expect for our own family and friends. We understand and value the contribution of administrative staff in our teams so we invest in training and development to make sure our staff are equipped with the right skills and knowledge.
We are looking for an enthusiastic and motivated individual to join our team within the Cancer Pharmacy Team. This pivotal role is key to ensuring that the correct chemotherapy drugs are available in time for the patient to receive the treatment. You will need to possess good communication and interpersonal skills, as an important element to this role is the liaison between patients, pharmacists, clinicians and the drug suppliers. This busy role will require you to be highly organised, have attention to detail and possess the ability to work individually as well as part of a larger team. If you would like to make a positive contribution to a patient’s care experience, then we would like to hear from you.
Main duties of the jobJob Summary:The Lead Chemotherapy Coordinator provides day-to-day administrative and coordination support for the systemic anti-cancer therapy (SACT) service. This includes oral and intravenous chemotherapy, immunotherapy and support medicines. Working as part of a wider team, the post holder will help ensure prescriptions and medicines progress through the required steps and reach patients at the right time. They will communicate with pharmacy, nursing and clinical teams, external suppliers and homecare services, escalating any delays as required. The post holder will also support and guide Band 3 Chemotherapy Coordinators. Full training will be provided in the relevant systems and processes.
Working for our organisationYou will be part of a specialised and very passionate team of specialist cancer pharmacists (including non-medical pharmacist prescribers), specialist cancer pharmacy technicians and administrators.
The Oxford Cancer Centre provides comprehensive care for patients with cancer within Oxfordshire and surrounding areas. The services within the cancer centre work closely through multi-disciplinary combined clinics and meetings. The centre comprises of: oncology, clinical haematology and bone marrow transplant unit, specialist palliative care service, private patient unit and a Cancer Research UK Cancer Research Centre, which has Experimental Cancer Medicine Centre (ECMC) and Biomedical Research Centre (BMRC) status. There is also a Chemotherapy Day Unit at the Horton Hospital in Banbury.
Detailed job description and main responsibilitiesSACT Coordination and Treatment Delivery*Coordinate the administrative steps involved in supplying oral and intravenous SACT and supportive medicines to patients.
*Use and manage the relevant electronic systems, task lists and shared mailboxes to check the progress of prescriptions and medicine supply.
*Identify prescriptions or tasks that are missing information or awaiting action, and work with the relevant teams to resolve these.
*Liaise with pharmacy services, clinical teams, external suppliers and homecare providers to ensure medicines reach patients within the required timescales.
*Keep track of medicine ordering deadlines and promptly raise late prescriptions, changes, urgent requests or possible delays.
*Help arrange collection, delivery, postage or another suitable supply route when the usual arrangements cannot be used.
*Work with day treatment units, pharmacy and clinical teams to help reduce avoidable delays and medicine wastage.
*Maintain an overview of outstanding prescriptions and pharmacy screening work across the relevant service areas.
*Coordinate daily huddles or meetings, sharing any gaps or pressures with the team.
*Use agreed trackers and information to highlight when workload, staffing or skill mix may affect treatment or supplier deadlines.
*Work with senior colleagues to support the safe prioritisation of work.
*Help prepare and communicate weekend or out-of-hours arrangements when requested by the senior pharmacy team.
Communication and Patient Support*Provide a helpful point of contact for routine SACT coordination queries from patients, relatives, staff and external providers.
*Respond to enquiries politely, compassionately and promptly.
*Manage telephone calls, voicemail, email, shared mailboxes and Teams messages, ensuring clinical questions reach the appropriate professional.
*Keep clear and accurate records of telephone calls and other communications.
*Explain practical medicine supply arrangements to patients, while referring clinical advice, side effects and treatment decisions to a nurse, pharmacist or doctor.
*Maintain patient confidentiality and follow information governance and data-protection requirements.
For more details please see full Job Description
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