Full job descriptionReceptionist/Administrator
We are seeking a dedicated Receptionist/Administrator to become a key part of the reception and administrative teams at our School. The ideal candidate will handle visitors professionally, carry out general administrative tasks, and maintain a flexible and positive attitude.
Day-to-day of the role:
*Serve as the first point of contact for visitors, ensuring a welcoming, safe, and secure entry to the school.
*Operate gate entry systems, answer telephone calls, and liaise with Site Services as required.
*Monitor the school’s camera system to support the safeguarding of students and staff.
*Oversee the work of the school’s student receptionists.
*Manage external communication to parents and carers, including letters and texts.
*Maintain the Reception area’s appearance and condition.
*Organise school tours and handle post.
*Collate Positive Contributions and create the Tutor Bulletin.
*Manage the distribution of the school’s Tablet Scheme and cover for Reprographics when needed.
*Order stationery for the Student Services department and assist with student enrolment.
*Perform typing and spreadsheet work, ensuring student contact details are up-to-date in line with GDPR.
*Undertake other general administrative tasks as directed.
*Assist the Attendance Officer and organise procedures for hosting visitors.
*Prepare display materials and manage the community board.
*Create staff badges for events and serve as a First Aider.
*Participate in the school’s staff duty rota and be available for occasional work at Academy events.
Required Skills & Qualifications:
*Experience in a reception or administrative role.
*Professional and friendly demeanour with the ability to handle visitors efficiently.
*Strong organisational skills and attention to detail.
*Excellent communication skills, both written and verbal.
*Proficiency in using office equipment and computer systems.
*Ability to work flexibly and adapt to various tasks.
*Commitment to the Academy’s ethos and policies, including safeguarding young people.
*A record of excellent health, attendance, and punctuality.