Full job descriptionacilities Administrator
Location: Slough (Site-Based)
Salary: £26,000 per annum
Hours: Monday to Friday, 8:00am – 5:00pm
About the Role
We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough.
This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site.
Key Responsibilities
*Provide administrative support to the Facilities and Engineering teams.
*Raise, manage and track reactive and planned maintenance requests through CAFM systems.
*Monitor and update Planned Preventative Maintenance (PPM) schedules.
*Maintain site compliance records and health & safety documentation.
*Coordinate contractor attendance, permits to work and access requirements.
*Respond to client and occupier queries via email and telephone.
*Produce reports, spreadsheets and contract documentation as required.
*Support the processing of purchase orders and invoices.
*Organise meetings and maintain accurate site records and filing systems.
*Assist with general office administration duties.
Experience & Skills Required
*Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position.
*Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous.
*Strong organisational and time management skills.
*Excellent communication skills, both written and verbal.
*Proficient in Microsoft Office, including Word, Excel and Outlook.
*Experience using CAFM systems is desirable.
*Professional and customer-focused approach.
*Ability to prioritise workloads and meet deadlines.
Benefits
*20 days annual leave plus Bank Holidays.
*Additional 2 days holiday after 12 months’ service, plus an additional day per year thereafter up to a maximum of 25 days.
*Employee Assistance Programme (EAP) available from the start of employment.
*Company pension scheme following qualifying period.
*Overtime opportunities paid where applicable.
*Private healthcare available following the qualifying period.
*Death in Service benefit after one year of employment.
*Company social events throughout the year.
*Long Service Award Scheme.
*Internal Referral Bonus Scheme.
*Ongoing training and career development opportunities.
Apply Now
This is an excellent opportunity for an organised and professional Administrator looking to build a long-term career within Facilities Management while working on a prestigious site in Slough. Applications are welcomed from candidates with strong administrative experience and a proactive approach to customer service and teamwork.