Full job descriptionShipping Documentary Coordinator (Import/Export)
Overview
To support and assist within the Shipping Documentary Operations Team, ensuring contracts are executed in an efficient and timely manner. NO hybrid working,


Key deliverables (Essential duties and responsibilities)
*To ensure contract files are received from Trading Team in good order
*To ensure Documentary Instructions / Shipping Instructions are issued on time and following relevant Incoterm; FOB, CIF, CFR and FCA
*To co-ordinate with customers and suppliers worldwide; ensuring goods are expedited and shipped on time and in the correct manner
*To be able to enter details into SAP B1 computer system
*To review and assist with updating of M files and transfer over to archive
*To assist with scanning and Archiving old files to M files regularly
*Update SAP with vessel discharge dates
*To understand documentary requirements for different countries, including Legalization / Certification / Conformity Certificates
*To provide documents to customers on time, which include, Invoice, Bills of Lading, Certificate of Origin, Insurance Certificate, Packing List, Certificate of Analysis
*To present documents to Bank for payment under Letters of Credit and Documentary Collection basis
*Constant liaison between suppliers, buyers, traders
*To monitor shipments and provide regular updates to customers
*Proactively follow-up on all requests and queries on time
*To check and pass suppliers invoices to the Accounts department for payment
*To have a basic knowledge of Letters of Credit and how they operate
*Ensure customers receive a high level of service
*To maintain and improve the working relationship with the relevant departments
*To liaise with suppliers and customers throughout the documentation process to ensure that client needs are being met


Job Requirements
*2 – 3 years’ experience ideally in Shipping Commodities and / or Trading
*Ability to understand Contracts and INCOTERMS.
*Good communication skills both written and verbally.
*Ability to multitask.
*Very good attention to detail.
*Flexible attitude.
*Good computer and information technology skills.
*Highly organized with an aptitude for problem-solving.
*Strong team player and can take responsibility.
*Will fit in well with our multicultural environment.
NB: No Sponsorship