Full job descriptionA superb opportunity to join a leading company on a temporary to permanent basis.
Key Responsibilities:
*Provide administrative support to the General Manager
*Coordination of meetings including; scheduling; agendas; minutes; and tracking of deadlines
*Co-ordination and timely support with the formatting of documents, reports and presentations
*Manage the Events and Visitors Tracker, communicating key messages and updates with all stakeholders
*Support the planning and preparation for the annual Live event, liaising with internal stakeholders and the event organiser
*Lead and coordinate VIP and other site visits by liaising with internal and external stakeholders – including the Communications, and HR teams
*Act as main point of contact and organiser for internal and external events held on site, managing any issues or decision points, escalating as necessary to the General Manager
*Ensure arrangements are in place for catering in support of site events, visits and meetings as required
*Coordination of site project meetings, liaising with internal and external stakeholders to ensure required arrangements are in place
*Manage the Activity Log, liaising with the Investment and Finance teams to ensure customers are accurately invoiced for services
*Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
*Coordinate the onboarding of new team members
Personal profile:
*Educated to A-Level or equivalent
*Experience in a management support role or similar
*Experienced in handling financial and other confidential information
*Recognised Project Management qualification (desirable)
*Experience of diary management of senior leaders
*Strong coordination skills with the ability to manage multiple activities individually and across a team
*Excellent organisational and problem solving skills
*Outstanding interpersonal and communication skills
*Ability to communicate at an executive level
*Strong attention to detail
INDL