Full job descriptionHR & Office Administrator
West End
Part-time 22.5 hours per week
9:00am to 5:30pm
£45k - £50k pro rata

My client is one of the world’s largest commodity trading companies located in in the West End
The HR & Office Administrator is responsible for the smooth running of the UK office, overseeing day-to-day administration, HR processes, business travel and executive support.

WHAT YOU’LL DO;

*Coordinating business travel arrangements, including flights, trains, hotels, restaurants and taxis.
*Providing executive assistant support to senior management as required, including:*Diary management and meeting coordination.
*Booking meetings, restaurants and catering.
*Managing comprehensive travel arrangements, including visa applications and second passport arrangements where necessary.
*Preparing correspondence, reports and presentations.
*Overseeing the day-to-day running of the office, including:
*Monitoring and ordering office supplies.
*Administering incoming and outgoing post and courier deliveries.
*Meeting and greeting clients, visitors and colleagues from other offices.
*Arranging security passes for employees and visitors.
*Answering telephone calls professionally and efficiently, taking clear and detailed messages where necessary.
*Maintaining a clean, tidy and organised office environment.
*Managing meeting room bookings and arranging refreshments.
*Processing expenses.
*Liaising with building management and contractors regarding the maintenance of office equipment, appliances and furniture.
*Developing, maintaining and communicating office processes and procedures, and keeping employees informed of relevant office updates and announcements.
*Managing relationships with office suppliers and contractors.
*Coordinating first aid, fire marshal and health and safety responsibilities, including relevant checks.
*Providing administrative support to the Marketing team as required, including coordinating meeting schedules, preparing and maintaining invitation lists, and assisting with other administrative tasks relating to events.

*Organising office events, meetings and functions, including office parties and conference room arrangements.
*Managing general administrative tasks as required, including the processing, monitoring and tracking of invoices.
*Handling confidential information and sensitive matters with discretion.
*Being available to respond to out-of-hours requests, as required.
*Managing UK-specific HR matters and documentation, including:*Recruitment and the preparation and issuance of employment contracts.
*Employee onboarding and offboarding, including starters and leavers.
*Absence management and record-keeping.
*HR policies and procedures.
*Visa and work permit administration.

WHO YOU ARE;

*Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous but is not essential.
*Previous experience in an HR and office administration role.
*Demonstrable experience of supporting and liaising with senior management.
*Excellent proficiency in Microsoft Office.
*Exceptional time management and organisational skills.
*Strong communication skills, both verbal and written.
*Excellent attention to detail and a high degree of accuracy.
*Ability to manage multiple tasks and competing priorities in a fast-paced environment.
*A professional, proactive and organised approach to work.
*A positive, helpful attitude and a willingness to learn and develop.
*Ability to work from the office on all contracted working days.
REF: ARA222429
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Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.