Full job descriptionOur client is an established and well-respected architectural practice based close to Birmingham City Centre, offering a comprehensive range of architectural, design and project management services. With a strong reputation and an experienced team of professionals, the business provides a range of services including architecture, master planning, interior design, space planning and project management.
The practice works across a diverse range of sectors, including education, healthcare, commercial, industrial, residential and retail, delivering tailored design solutions to meet the needs of its clients.
*** THIS IS A MATERNITY LEAVE CONTRACT ***
What’s in it for you?
*Work hours: Monday to Thursday 8.30am – 5pm / Friday 8.30am – 2.30pm
*Pension scheme
*25 days annual leave
*Regular team outings
*Ongoing mentoring and CPD
*Cycle to work scheme
Administrative Assistant Responsibilities:
*Provide day-to-day administrative support to Directors and wider team.
*Act as the first point of contact for visitors, answering telephone calls, welcoming guests and maintaining a professional reception area.
*Ensure the smooth running of the office, including ordering supplies, liaising with suppliers and maintaining office facilities.
*Manage meeting room bookings, prepare rooms for meetings, arrange refreshments and client hospitality.
*Prepare, type and format correspondence, reports, meeting agendas, minutes and presentations
*Assist with project administration, including setting up new project files, allocating job numbers and maintaining accurate records.
*Carry out general administrative duties including filing, scanning, photocopying and binding
*Monitor and manage shared email inboxes, responding to enquiries and directing queries.
*Organise internal and external training sessions, maintaining accurate staff training records.
*Coordinate company meetings, team updates and internal events
*Maintain staff holiday calendars and assist with general employee administration.
*Coordinate work experience placements, including scheduling and supporting students.
*Assist with organising company social events, charity functions and team activities.
*Support the preparation of company brochures, presentations and promotional materials.
*Undertake any additional administrative duties to support the smooth and efficient running of the business.
Administrative Assistant Skills and Experience:
*Previous experience in an administrative, office coordination, or support role
*Strong organisational skills with the ability to manage multiple tasks and deadlines
*Confident use of Microsoft Office to include Word, Excel, Outlook and PowerPoint
*Excellent communication skills and a professional front-of-house manner
*A proactive, flexible, and can-do attitude
*Strong team player with the ability to work collaboratively across all levels
*High attention to detail and accuracy in all aspects of work
*Reliable, approachable, and willing to take ownership of tasks