Full job descriptionOwen Reed is looking for an experienced Legal PA to provide proactive secretarial and administrative support within a law firm’s Dispute Resolution team.
The successful candidate will demonstrate excellent organisational skills, strong attention to detail and a professional approach to client service. Previous secretarial experience within a law firm is essential, and litigation experience would be advantageous.
Key Responsibilities
Organisational Support
*Manage diaries proactively, maintaining awareness of fee earners’ workloads to anticipate requirements and plan ahead with minimal supervision.
*Process relevant applications, forms and searches accurately and efficiently.
*Develop and maintain a good understanding of departmental systems and processes.
Client Relationships & Business Development
*Deliver excellent service to internal and external clients in a timely and professional manner, presenting a positive image of the firm.
*Act as a first point of contact for fee earners.
*Assist with marketing communications and record business development meetings in the CRM system.
*Maintain client confidentiality at all times.
Document Production
*Produce high-quality typed work at speed and with accuracy, following house style and internal guidelines.
*Make effective use of the Document Management System.
*Create documents using the firm’s templates and contact information from the CRM system where appropriate.
*Proofread documents for spelling, grammar and clarity, querying wording where necessary.
IT Skills & Systems
*Maintain a high level of proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
File Management
*Work proactively with fee earners to ensure files are maintained, kept up to date, closed and archived as appropriate.
*Keep accurate records of files sent to off-site storage through Records.
Financial & Risk Management
*Prepare bills as required by fee earners.
*Prepare AML documentation and obtain relevant information from clients promptly.
*Carry out conflict searches and correctly identify the work type.
Skills & Experience
*Previous secretarial experience within a law firm is essential.
*Previous litigation experience would be advantageous.
*GCSE Mathematics and English at grade C/level 4, or equivalent, are essential.
*Strong organisational skills and the ability to plan ahead with minimal supervision.
*Excellent typing, proofreading and document formatting skills.
*A professional, client-focused approach and a commitment to confidentiality.
The responsibilities outlined are not exhaustive, and additional duties may be required to meet the needs of the firm.