Full job descriptionOffice Administrator | £35,000 | Permanent | City of London | 5 days office base

A well-established financial firm is seeking an organised and reliable administrator to strengthen the team behind its London workplace. Reporting to the Office Manager, you’ll be a key part of keeping the office ticking over, whether that’s settling supplier bills, sorting out expense claims, getting new colleagues set up or arranging the occasional team get-together. This role would suit someone with a background in office support or front-desk work who is comfortable across the Microsoft 365 suite and naturally careful about getting the details right.

What you’ll do:
*Support the Office Manager across a broad mix of day-to-day tasks, adapting as the workload changes
*Check, code and pay supplier bills promptly and correctly
*Help maintain clear, organised records of supplier agreements
*Match receipts to expense claims and company card spending, and submit them for approval
*Make sure new colleagues are ready to start on day one, and tie up loose ends when people move on
*Arrange social occasions and get-togethers for the team
*Monitor stationery, kitchen and other everyday supplies and reorder in good time
*Act as a friendly link between technology, building services, the front desk and teams throughout the office
*Build up a good picture of how the business fits together and who does what
*Stay on top of any required learning modules
What you’ll need:
*Experience in an office support, admin or front-desk position
*Confidence using Outlook, Excel, Word and PowerPoint
*A careful eye and the habit of getting things right first time
*The ability to juggle a varied to-do list and stay organised
*An understanding of working within a regulated sector, and the sense to speak up when something doesn’t look right
*Some experience handling bills or expense claims would be useful
*A warm, easy-going manner with colleagues at every level
*A self-motivated attitude, openness to new ways of working and pride in following tasks through
Benefits:
*Discretionary bonus scheme
*Generous annual leave allowance
*Enhanced pension contributions
*Season ticket Loan
*Private Medical Insurance
*Income protection

REF: JRM/225868

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