Full job description

Our client is looking to recruit a C-Suite Executive / Personal Assistant


Role Overview
We are seeking a highly polished, proactive, and resilient C-Suite Personal Assistant to provide seamless, high-touch support to senior executives and partners. You will manage multi-layered, fast-moving diaries across multiple time zones, orchestrate complex international travel logistics, and act as a trusted liaison for board-level meetings and confidential company matters
The ideal candidate possesses exceptional emotional intelligence, anticipates needs before they arise, and exercises complete discretion when handling sensitive commercial and boardroom information]


Key Responsibilities
1. Complex Diary & Calendar Management
*Manage multiple, high-density C-suite and partner diaries, balancing competing priorities, resolving scheduling conflicts, and fiercely protecting executive time.
*Coordinate cross-timezone meetings with internal leadership, external clients, brokers, and global partners.
*Act as the primary gatekeeper and filter for calls, emails, and drop-in inquiries, redirecting items or responding on behalf of executives where appropriate
2. International Travel & Logistics
*Plan, book, and end-to-end manage complex domestic and international travel itineraries (flights, multi-stop transfers, high-end accommodations, and ground transport).
*Manage travel documentation, including visa applications, health/security requirements, and real-time itinerary adjustments during live disruptions.
*Coordinate executive roadshows, off-sites, and global partner visits. [1, 2, 3]Coordinate high-level Board, Committee, and Partner meetings.
*Collate, format, proofread, and distribute board packs, meeting agendas, slide decks, and pre-read briefing materials with strict attention to detail and tight deadlines.
*Attend key meetings (where required) to take accurate minutes, track action items, and follow up with stakeholders to ensure deliverables are met. [1, 2, 3]
4. Stakeholder Engagement & Discretion
*Build and maintain strong, trusted relationships with internal team members, Board directors, investors, and external partners.
*Handle highly confidential, commercially sensitive, and private information with absolute discretion and integrity.
*Prepare briefing notes, background research, and intelligence summaries ahead of executive meetings. Process multi-currency executive expenses, corporate card reconciliations, invoices, and purchase requests accurately and on schedule.
*Maintain digital filing systems, shared drives, and databases (e.g., Google Workspace, SharePoint, Notion).
*Provide general administrative overflow, team cover, and ad-hoc project support as required.
This role is a 4 x day per week in the office with one day WFH.
A very competitive salary and amazing benefits are on offer with this opportunity.
Braundton Consulting is a Recruitment Agency working on this role on behalf of our client.