Full job descriptionWe have a fantastic opportunity for an experienced and highly organised Executive Assistant to support the CEO and Executive Chairman of a dynamic, fast-growing, publicly listed company operating internationally. With an entrepreneurial approach, an expanding global presence and ambitious plans for continued growth, this is an exciting opportunity to join a successful and evolving business.

Working closely with two busy executives based across the UK and US, the successful candidate will provide exceptional day-to-day EA support, with a particular focus on complex diary and inbox management, frequent international travel arrangements and ensuring schedules run seamlessly. We are looking for a proactive and highly capable EA who is exceptionally organised, quick-thinking and confident managing ever-changing priorities, often at short notice.

The role offers an excellent level of autonomy and a genuinely flexible hybrid working arrangement, with approximately 1-2 days per week in the Mayfair office depending on requirements. While the business encourages a healthy work-life balance, flexibility is essential, as the executives operate across international time zones and occasional evening or out-of-hours support will be required. This would suit a mature, self-sufficient EA who enjoys the freedom to manage their own working day while remaining responsive and available when needed.

Joining a friendly, collaborative and ambitious team, this is a brilliant opportunity for an EA who thrives in a fast-paced international environment and is looking for a long-term position offering both flexibility and variety.

DUTIES TO INCLUDE:
*Providing high-level EA and administrative support to the CEO and Executive Chairman
*Expert management of multiple busy and frequently changing diaries, including scheduling, prioritisation and resolving conflicts
*Proactive inbox management, monitoring correspondence, drafting responses and ensuring timely follow-ups
*Coordinating frequent and often last-minute international travel, including flights, accommodation, visas, transfers and detailed itineraries
*Organising meetings and calls across multiple international time zones, liaising with senior stakeholders and board members
*Managing expenses, invoices and general administrative tasks
*Providing occasional personal PA support and assisting with ad hoc requests
*Anticipating requirements, adapting quickly to changing priorities and ensuring the executives remain organised and well supported
*Maintaining complete discretion and confidentiality at all times

ESSENTIAL REQUIREMENTS:
*Minimum 5 years’ experience as an Executive Assistant, ideally supporting C-suite executives or senior business leaders
*Exceptional diary and inbox management skills, with experience handling complex and frequently changing schedules
*Extensive experience coordinating international travel, including last-minute arrangements
*Highly organised, detail-oriented and able to prioritise effectively in a fast-moving environment
*Flexible and responsive approach to working hours, with willingness to provide occasional out-of-hours support across international time zones
*Confident, professional communicator with excellent interpersonal skills
*Proactive, resourceful and solutions-focused, with the ability to work independently and use initiative
*Tech-savvy and confident using AI tools to increase productivity
*Previous experience within a PLC, listed business or entrepreneurial environment advantageous
*Full right to work in the UK
*Strong, verifiable references