Full job descriptionJob title: Executive Assistant
Salary: up to £38k
Location: Luton
We are seeking a highly organised, proactive and professional Executive Assistant to provide comprehensive administrative and organisational support to the Senior Leadership Team.
The successful candidate will play a key role in ensuring the smooth and efficient running of day-to-day business activities, managing priorities, coordinating schedules and acting as a trusted point of contact for internal and external stakeholders.
Key Responsibilities
*Diary and Time Management: Proactively managing complex diaries, scheduling meetings, coordinating appointments and ensuring the effective use of senior management’s time.
*Travel Coordination: Arranging domestic and international travel, including flights, accommodation, transfers and detailed itineraries.
*Confidential Administration: Managing sensitive correspondence, documentation and business matters with the utmost confidentiality, integrity and discretion.
*Document Preparation: Producing high-quality reports, presentations, meeting papers, correspondence and other business documents.
*Stakeholder Management: Acting as a key point of contact between senior leadership, colleagues, clients, suppliers and other external stakeholders.
*Meeting Coordination: Organising meetings, preparing agendas, collating relevant information, taking minutes where required and following up on actions.
*Proactive Support: Anticipating the needs of the Senior Leadership Team, identifying potential issues and taking initiative to resolve matters before they arise.
*Prioritisation and Organisation: Managing competing demands effectively, ensuring deadlines are met and business priorities remain on track.
*Project and Business Support: Providing administrative support for ad-hoc projects, business initiatives and wider organisational priorities as required.
*General Executive Support: Undertaking additional duties and responsibilities appropriate to the role to support the effective operation of the business.
Attributes
*Proactive, resourceful and solutions-focused.
*Highly organised, methodical and dependable.
*Professional, approachable and confident.
*Discreet and trustworthy, with sound judgement.
*Adaptable and comfortable working in a fast-paced business environment.
*Able to anticipate requirements rather than simply respond to instructions.
*Committed to delivering a consistently high standard of support.