Full job description
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An exciting opportunity has arisen for a highly organised and proactive Office Manager & Executive Assistant to join a successful and growing business. This is a varied and hands-on role combining office management, executive support and HR administration responsibilities.
Working closely with the senior leadership team, you will be responsible for ensuring the smooth day-to-day running of the office whilst providing first-class support to senior executives. This role would suit an experienced and adaptable individual who enjoys taking ownership, solving problems and juggling multiple priorities in a fast-paced environment.


Office Management

*Oversee the efficient day-to-day operation of the office.
*Act as the main point of contact for all facilities and office-related matters.
*Liaise with the company’s outsourced IT provider and coordinate IT support and equipment procurement.
*Manage mobile phone contracts and telecommunications suppliers.
*Maintain the company website and coordinate updates where required.
*Manage supplier relationships and contracts, ensuring excellent service levels and value for money.
*Coordinate office maintenance, repairs, cleaning and health & safety requirements.
*Order stationery and office supplies and manage office budgets.
*Administer office security, including key and alarm fob management.
*Maintain company insurance policies and ensure ongoing compliance.
*Act as Fire Marshal and First Aider, ensuring all equipment and records remain up to date.
*Coordinate office relocations and office improvement projects when required.


Events & Travel

*Organise company events including staff socials, Christmas and summer parties, client events and executive dinners.
*Manage the company’s British Airways On Business account and ensure travel bookings are correctly recorded.
*Coordinate business travel arrangements and associated logistics.


Human Resources

*Assist with recruitment activities and candidate coordination.
*Manage the onboarding process for new employees.
*Support HR administration and employee records.


Executive Assistant Support

*Provide comprehensive diary management for senior executives.
*Organise meetings, travel and restaurant bookings.
*Screen and monitor emails during periods of travel or high workload.
*Manage expenses and general administrative support.
*Prepare documentation, presentations and correspondence.
*Coordinate Senior Leadership Team meetings, including agenda preparation, minute-taking and action tracking.
*Provide personal and lifestyle administration support to senior leaders as required.


About You

The successful candidate will possess:
*Previous experience as an Office Manager, Executive Assistant, Operations Coordinator or similar role.
*Exceptional organisational and planning skills.
*Strong attention to detail and the ability to manage multiple priorities.
*Excellent communication and relationship-building skills.
*A proactive, hands-on approach with strong problem-solving abilities.
*Confidence dealing with senior stakeholders and external suppliers.
*Good IT skills, including Microsoft Office.
*The ability to work independently and maintain complete confidentiality.


What’s on Offer?

*A varied and rewarding role with significant responsibility.
*Exposure to senior leadership and involvement across the business.
*Friendly and collaborative working environment.
*Opportunity to make a genuine impact within a growing organisation.
*Competitive salary and benefits package.
If you are a highly organised professional who thrives in a multifaceted role and enjoys being at the heart of a business, we would love to hear from you.