Full job descriptionOwen Reed is looking for a proactive and organised Legal Secretary to join the Employment team at a law firm in Bristol.
You will provide a high-quality and efficient secretarial service to a Partner, fee earners and a trainee solicitor. Reporting directly to the Secretarial Services Manager, you will manage your workload effectively, anticipate requirements and use your initiative to support the team.
Key Responsibilities
*Prepare, amend and format legal correspondence, agreements, court forms and other documentation, including Tribunal bundles.
*Manage diaries and emails for Partners and fee earners.
*Organise meetings, calls and travel arrangements, and process fee earner expenses.
*Liaise with courts and other third parties.
*Open new matters, draft retainer letters and monitor their progress through Partner signing, issue to clients and client approval.
*Maintain the Key Dates Tracker, monitoring important dates and liaising with the legal technology team.
*Prepare financial reports ahead of billing, support billing for specific clients and liaise with clients to obtain approval to bill.
*Coordinate workflow with the Document & Design Centre, Print Room and other support teams, ensuring work is returned within required timescales.
*Liaise with Business Development, Marketing, Events and Finance teams to support team-based activities.
*Work to strict deadlines and manage competing priorities effectively.
*Build positive and effective working relationships with colleagues at all levels.
*Provide support across practice groups when required.
*Assist with pitch documentation, particularly creating and formatting PowerPoint presentations.
*Manage HighQ sites, monitor document uploads and maintain accurate site records.
*Issue settlement agreements through DocuSign, monitor signing and provide progress updates.
Skills & Experience
*Previous secretarial experience within a law firm.
*A proactive and enthusiastic approach, with the ability to work independently and use your initiative.
*Strong organisational and time management skills.
*Excellent client care skills and a professional approach.
*High levels of IT literacy, with the ability to learn new systems quickly.
*Excellent attention to detail and a commitment to producing accurate work.
*Adaptability and the ability to respond positively to change.