Full job descriptione have an exciting opportunity for a Personal Assistant to join client’s Finance Team in Leicester.
This role provides proactive, professional and efficient personal assistant support to the Chief Financial Officer, helping the team to operate effectively and make the best use of its time. The PA will coordinate day-to-day activities, manage priorities and provide high-quality administrative and organisational support. The role will work closely with managers and colleagues, anticipate support requirements and act as a reliable point of contact for internal and external stakeholders. The role requires excellent organisational skills, strong attention to detail, discretion and the ability to manage a varied workload while responding positively to changing priorities.

Duties and Responsibilities
*Provide comprehensive administrative support to the Chief Financial Officer and, as needed, the board and the Support Service Directors.
*Provide proactive and confidential executive support to the Chief Financial Officer, anticipating priorities and acting as a key liaison with Directors, Partners and external advisers.
*Manage diaries, coordinate meetings and arrange internal and external appointments; prepare agendas, take accurate minutes, monitor actions and follow up on outstanding tasks.
*Organise team meetings, workshops, training sessions and firm-wide events, including staff briefings.
*Prepare board reports, presentations, financial statements, correspondence and meeting documentation.
*Coordinate travel, accommodation and related arrangements where required.
*Support departmental projects and initiatives, tracking progress and key deadlines.
*Maintain accurate records, filing systems and data within relevant systems.
*Support communication and collaboration across departments and office locations.
*Handle confidential information with discretion and professionalism.
*Complete and administer drawings and other relevant accounts, ensuring transactions are accurately processed and recorded in line with firm procedures.
*Support the process of authorised transfers and drawdowns of funds, maintaining accurate supporting records and a clear audit trail in line with firm procedures.
*Assist with partnership administration, including the onboarding and departure of Partners, maintenance of relevant records and preparation of associated documentation.
*Undertake any other duties reasonably required by the firm.
Technical Competencies
*Proactive and self-motivated, with a positive and professional approach.
*Strong organisational and prioritisation skills, with the ability to manage multiple tasks effectively.
*Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.
*Excellent written and verbal communication skills.
*High levels of attention to detail and accuracy.
*Strong stakeholder management and relationship-building skills.
*Ability to handle sensitive and confidential information appropriately.
*Effective problem-solving skills and the ability to use initiative.
*Ability to work independently while collaborating effectively with multiple teams.
*Experience of supporting senior managers and coordinating competing priorities.
*Strong numerical confidence and the ability to process financial information accurately.
*Experience of preparing Board or senior leadership papers, recording confidential minutes and following up actions.
*Commercial awareness and an understanding of the importance of financial controls, risk management and regulatory compliance within a professional services environment.
*Experience within a law firm, partnership or other professional services organisation would be advantageous.
Qualification – Education
*Previous experience in a Personal Assistant, Executive Assistant or senior administrative role, ideally supporting a Chief Financial Officer or other senior leader.
*A recognised business administration, PA or Executive Assistant qualification is desirable but not essential.
*Advanced Microsoft Office capability, particularly in Outlook, Word, Excel and PowerPoint.