Full job descriptionAre you an exceptionally organised, proactive and resourceful Office Manager who enjoys creating a well-run, welcoming and productive working environment? This is an excellent opportunity to join an innovative, well-established New Technology business with a creative, dynamic team, where you will play a central role in keeping the office running smoothly while providing additional personal support to the Founder. This is a varied, hands-on position combining traditional office management (approximately 70%) with private PA responsibilities (approximately 30%), offering plenty of autonomy, variety and the opportunity to make a real difference.
Responsibilities
Office Management (70%)
*Take ownership of the day-to-day running of the office, ensuring it operates smoothly, efficiently and professionally.
*Maintain a well-organised, welcoming and presentable office environment.
*Manage office supplies, stationery, equipment and general facilities.
*Coordinate relationships with suppliers, contractors, building management and external service providers.
*Oversee office maintenance, repairs and facilities-related matters.
*Organise internal meetings, team events, lunches and other office activities.
*Support with travel arrangements, accommodation and logistics where required.
*Assist with general administrative tasks, document management and office correspondence.
*Ensure the office is adequately stocked, organised and ready for the team’s daily operations.
*Identify opportunities to improve office processes and overall efficiency.
Private PA Support to the Founder (30%)
*Provide occasional personal assistance to the Founder, helping manage practical day-to-day arrangements.
*Work closely with the Business EA, supporting some of the Private PA functions.
*Assist with private shopping, sourcing products and coordinating personal purchases.
*Coordinate household maintenance, repairs and service providers when required.
*Liaise with relevant suppliers and contractors to ensure personal and household matters are handled efficiently.
*Provide ad hoc administrative and organisational support on private matters, maintaining complete discretion and confidentiality.
Key Skills & Experience
*Proven experience in an Office Manager, Office Administrator or similar office-based administrative/operational role.
*Experience working within a technology or corporate business environment would be highly advantageous.
*A degree is desirable.
*Excellent organisational and multitasking skills, with the ability to manage competing priorities independently.
*A proactive, hands-on approach and the ability to anticipate needs rather than simply react to requests.
*Strong communication and interpersonal skills, with a confident and professional manner.
*Comfortable dealing with senior management, external suppliers, contractors and service providers.
*Good IT literacy and confidence using standard office software and administrative tools.
*A practical, solutions-oriented mindset and strong attention to detail.
*Discretion, reliability and the ability to handle confidential business and personal matters.
*Flexible and adaptable, with a genuine willingness to take ownership and get things done.
Job Advantages
*Opportunity to join an innovative and forward-thinking Tech business.
*A varied position combining professional office management with direct exposure to the Founder.
*A creative, collaborative and energetic working environment.
*A high degree of autonomy and ownership over the office environment and its day-to-day operations.
*A stable, long-term opportunity within an established and growing business.
*A role where initiative, resourcefulness and individual contribution are genuinely valued.