Full job descriptionWelcome Coordinator required for a 2-month assignment based at a university in east London
*Job Type: Temporary assignment - 3 days per week
*Location: East London
*Salary: From £18.59 per hour
We are looking for a Welcome Coordinator to support the planning and delivery of a January student welcome programme for a large higher education setting. This Welcome Coordinator role will focus on organising events, student-facing activity, cross-campus communications and operational logistics for a busy intake period. It is a fantastic opportunity for a highly organised Welcome Coordinator who enjoys working with multiple stakeholders and delivering a positive student experience.
Day-to-day of the role
*Coordinate the planning and delivery of a January welcome programme supporting approximately 1,000 new students.
*Organise campus setup, including decorations, wayfinding signage and the placement of welcome stands.
*Oversee the preparation and distribution of welcome bags, including stock checks, room bookings and student ambassador support.
*Schedule and support welcome and induction planning meetings with key internal stakeholders.
*Liaise with schools, institutes and central teams to gather welcome timetables, update guidance and ensure accurate information is shared.
*Manage the daily running of welcome activity, including staffing welcome stands, coordinating campus tours and supporting student enquiries.
*Help organise talks and information sessions for international and associate students, including room bookings and stakeholder coordination.
*Update printed and digital welcome materials, FAQs, web content, social media messaging and central student communications.
*Support the review and update of risk assessments and ensure key documents are available for event delivery.
*Monitor event activity and suggest practical improvements to increase student engagement and footfall.
Required skills & qualifications
*Experience in event coordination, student services, administration or project support.
*Strong organisational skills, with the ability to manage multiple workstreams and deadlines at the same time.
*Excellent written and verbal communication skills, with confidence working across a wide range of teams.
*Experience coordinating logistics such as room bookings, signage, stock distribution and on-site event setup.
*Ability to work collaboratively with internal stakeholders, external suppliers and student ambassadors.
*Strong attention to detail when preparing documents, guidance, schedules and communications.
*Confidence using digital tools and shared systems to manage content, updates and records.
*A proactive and flexible approach, with the ability to solve problems quickly in a fast-paced environment.
*Experience in a higher education or student-facing environment would be advantageous.
*Knowledge of risk assessment processes and event health and safety procedures would be beneficial.