Full job descriptionPERSONAL ASSISTANT - PERMANENT, FULL-TIME

Key Details:

Role: Personal Assistant
Location: London
Days in Office: 5 days
Hours: 9:00am - 6:00pm, Friday early finish
Contract Type: Permanent, Full-Time
Start Date: ASAP
Salary: Up to £50,000 DOE

Company Overview:

We are working with an exciting and highly regarded boutique investment firm based in the heart of Mayfair, looking for an ambitious and capable Personal Assistant to support the founder.

With a close-knit team of 12, this successful and growing business offers a friendly, sociable and collaborative working environment where everyone plays an important part.

They are looking for a bright, proactive and highly organised Personal Assistant to provide a combination of business and private support to one of the Directors, alongside taking ownership of events and wider administrative responsibilities.

This is a fantastic opportunity for someone who loves variety, enjoys being the go-to person and thrives in a busy, entrepreneurial environment. The successful candidate will become a real lynchpin of the office, with plenty of opportunity to develop and make the role their own!


Responsibilities:

Business & Executive Support
*Managing a busy and ever-changing professional diary, coordinating meetings, appointments and commitments.
*Organising domestic and international travel, including flights, hotels, transfers and detailed itineraries.
*Managing inboxes, correspondence and telephone calls, ensuring important matters are prioritised and followed up.
*Preparing meeting documents, presentations and other business correspondence.
*Processing expenses, maintaining records and handling general administration.
*Acting as a key point of contact for internal and external stakeholders.
*Providing additional administrative support to the wider team when required.
Private PA Support
*Managing personal diaries, appointments and day-to-day commitments.
*Organising personal travel, holidays, accommodation and itineraries.
*Arranging restaurant reservations, social engagements and lifestyle appointments.
*Handling confidential personal correspondence and administrative matters.
*Proactively anticipating requirements and ensuring personal arrangements run smoothly.
Events Management
*Organising corporate events, client functions and industry engagements.
*Researching and coordinating venues, suppliers and catering.
*Managing guest lists, invitations, RSVPs and event communications.
*Overseeing event logistics and ensuring everything runs seamlessly.
*Supporting the planning and delivery of client entertainment and special events.

Skills and Experience:

*Minimum of 2 years’ experience in a similar Personal Assistant or Executive Assistant role.
*Previous experience providing both business and private support would be highly advantageous.
*Exceptionally organised, with excellent attention to detail and the ability to juggle multiple priorities.
*Bright, articulate and confident, with excellent written and verbal English.
*Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
*A proactive, resourceful approach, with the ability to anticipate needs and use initiative.
*Professional, discreet and comfortable handling confidential information.
*A warm, personable and positive attitude, with strong interpersonal skills.
*Flexible, adaptable and happy to muck in wherever needed within a small team.
*Comfortable working in a fast-paced environment where no two days are the same.
*Available to start within one month.


RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria.
If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.