Full job descriptionSenior Administrator
*Job Type: Permanent
*Location: Crawley
*Salary: £30,000–£35,000 per annum, depending on experience
An exciting opportunity has arisen for an Administrator to take responsibility for the day-to-day administration of an established supply business. This is a varied and important position, suited to someone who can work independently, take ownership of their workload and help ensure the smooth running of administrative operations.
This Administrator position would suit someone with strong experience across customer orders, purchasing, stock control and accounts administration. Current or recent practical experience using Prima is essential, as the successful candidate will be expected to make an immediate impact.
Day to day duties of the role
*Oversee the daily processing of customer orders, ensuring all orders are accurately entered, managed and invoiced through Prima.
*Handle customer enquiries by telephone and email, resolve order discrepancies and check delivery requirements and deadlines.
*Raise and manage purchase orders, monitor outstanding orders and liaise with suppliers regarding pricing, availability and deliveries.
*Check supplier invoices against purchase orders and deliveries, resolving any discrepancies promptly.
*Monitor stock levels through Prima, identify replenishment needs, investigate stock issues and assist with stocktaking.
*Process sales and purchase invoices, support supplier payment administration and assist with credit control using Xero.
*Maintain accurate customer, supplier and financial records, ensuring information is up to date across Prima and Xero.
*Oversee general office administration, manage incoming communications and maintain filing and documentation.
*Organise and prioritise the administration workload, support other administrative staff and report key issues to management.
*Identify opportunities to improve efficiency, strengthen procedures and support the wider operation of the business.
Required Skills & Qualifications
*Proven experience in an administration role with responsibility for day-to-day business operations.
*Current or recent practical experience using Prima software is essential.
*Strong understanding of customer order processing, purchasing and stock control.
*Experience processing sales and purchase invoices, with working knowledge of Xero or similar accounting software.
*Confident communicating with both customers and suppliers in a professional manner.
*Excellent organisational skills, attention to detail and ability to manage multiple priorities.
*Able to work independently, take ownership of tasks and make decisions within agreed limits.
*Proactive, reliable and confident supporting colleagues and helping maintain high administrative standards.
If this sounds like the next role for you, please apply online now.