Full job descriptionA global investment bank is seeking an organised, proactive and commercially minded Property Services Office Manager to join an established Property & Corporate Services team.


This is a varied role combining property administration, facilities management, financial reporting, business continuity and operational support. You will play a key role in ensuring the smooth and efficient running of the department, working closely with colleagues across London, Paris and the wider business.


The role will also act as the department’s AI lead, championing the adoption of new technologies, identifying opportunities to automate processes and improving operational efficiency through better data management and reporting.
This is an initial 12-month contract based in the City of London with hybrid working available (3 days per week onsite, 2 days working from home. The daily rate for the role is £250 per day via an Umbrella company (inside IR35).


Key Responsibilities


* Support the delivery of Property & Corporate Services objectives, working closely with the wider management team.

* Oversee departmental administration, including absence records, organisational charts, policies and procedures.

* Manage business continuity documentation, insurance policies and annual renewals.

* Coordinate business rates, service recharges and associated financial administration.

* Prepare monthly KPIs and contribute to management reporting, including COO and SFC dashboards.

* Support ESG initiatives and relevant corporate sustainability reporting.

* Champion AI adoption, identifying opportunities to streamline processes and improve data quality and governance.

* Act as the Permanent Control Correspondent for Property & Corporate Services in London.

* Coordinate projects and work collaboratively with internal departments and external property partners.

* Provide direct support to the Head of Property & Corporate Services, managing priorities and resolving operational issues independently.


About You


We are looking for someone who has:


* Experience within property, facilities management or corporate services.

* Strong organisational and administrative management skills.

* Experience preparing reports, analysing data and producing management information.

* Good financial awareness and numerical skills.

* Excellent IT skills, particularly Microsoft Excel, Word and PowerPoint.

* Strong communication and stakeholder management skills.

* The ability to manage competing priorities, meet deadlines and work independently.

* A proactive approach to problem-solving, process improvement and embracing new technologies.

* An interest in AI and its application to improving business operations.


The Opportunity


This is an excellent opportunity to join an international investment banking environment in the City of London, taking on a varied and influential role within the Property & Corporate Services function.


You will have the opportunity to contribute to operational improvements, support strategic departmental initiatives and play an active role in the introduction of AI-driven efficiencies across the business.


If you are a highly organised professional with property or facilities management experience, strong analytical skills and an interest in technology and innovation, we would welcome your application.