Full job descriptionAbout the Role Executive Assistant Westminster City Council is seeking a highly organised and professional Executive Assistant to Cabinet Members and Governance Officer to provide exceptional support to Cabinet Members operating at the heart of one of the UK’s most high-profile local authorities.
This is a varied and fast-paced role where you will act as a trusted partner to elected Members, managing complex diaries, coordinating high-profile meetings, handling correspondence and casework, and ensuring Cabinet Members are fully briefed and prepared for key engagements and decision-making.
You will work closely with senior officers, councillors, residents and external stakeholders, maintaining the highest standards of professionalism, discretion and customer service while supporting the effective delivery of the Council’s priorities.
Key Responsibilities Executive Assistant *Manage complex and frequently changing Cabinet Member diaries.
*Coordinate meetings, briefings, events and stakeholder engagements.
*Commission and collate briefing materials, agendas and supporting papers.
*Act as a key liaison between Cabinet Members, officers and external stakeholders.
*Draft correspondence, responses and briefing notes.
*Manage and monitor member casework and constituent enquiries.
*Track actions and ensure timely follow-up and resolution.
*Prepare meeting notes and maintain accurate records.
*Support governance processes, including decision notices and statutory registers.
*Provide administrative and organisational support for councillor training, events and wider governance activities.
About You Executive Assistant We’re looking for an experienced Executive Assistant, Personal Assistant or senior support professional who thrives in a busy environment and enjoys working with senior stakeholders.
You will have:
*Significant experience supporting senior leaders, directors or elected Members.
*Outstanding written and verbal communication skills.
*Excellent stakeholder management and relationship-building abilities.
*Strong diary management and coordination experience.
*Exceptional organisational skills and attention to detail.
*The ability to manage multiple priorities and tight deadlines.
*Sound judgement and discretion when handling sensitive information.
*Confidence working within a politically sensitive environment.
*Strong Microsoft Office 365 skills, including Outlook, Word, Excel, PowerPoint and Teams.