Full job descriptionAdministrative Assistant / Installation Coordinator
Location: Epsom
Salary: £27,000 per annum
Contract Type: Full-Time, Permanent
Hours: Monday to Friday, 8:00am – 5:00pm
About the Role
We are currently seeking two enthusiastic and organised Administrative Assistants to join a friendly and supportive team within a busy Gas Installation Department. This is an excellent opportunity for candidates with strong administration and coordination skills who enjoy working in a fast-paced office environment.
The successful candidates will play a key role in supporting day-to-day operations, ensuring engineers, suppliers, subcontractors, and clients receive efficient administrative support. Full training will be provided.
Key Responsibilities
*Providing administrative support to the Gas Installation team.
*Liaising with subcontractors, suppliers, and agencies via telephone and email.
*Processing and approving subcontractor timesheets and raising purchase orders.
*Coordinating materials and equipment to ensure jobs can be completed successfully on the first visit.
*Assisting with invoice processing and working closely with the Accounts Department.
*Maintaining accurate records, spreadsheets, and departmental databases.
*Updating and monitoring work schedules and planned works programmes.
*Registering newly installed gas appliances on relevant online portals.
*Preparing documentation and job packs for invoicing purposes.
*Monitoring outstanding purchase orders and ensuring timely resolution.
*Managing engineers’ schedules and communicating job requirements to suppliers.
*Handling incoming emails and administrative queries efficiently.
*Supporting management with ad hoc administrative tasks and departmental projects.
Skills & Experience Required
*Previous experience within an Administrative Assistant, Coordinator, Office Administrator, or similar role.
*Excellent organisational and time management skills.
*Strong verbal and written communication abilities.
*Ability to prioritise workload and meet deadlines.
*Confident using Microsoft Office, including Outlook, Word, and Excel.
*Strong attention to detail and accuracy when processing paperwork.
*Ability to work independently and as part of a team.
*Professional and positive approach with excellent customer service skills.
Desirable Experience
*Experience within a construction, engineering, utilities, or maintenance environment.
*Experience processing purchase orders, timesheets, or invoices.
*Knowledge of scheduling or coordinating field-based engineers.
What’s on Offer
*Salary of £27,000 per annum.
*Full training provided.
*Friendly, bubbly, and supportive office environment.
*Opportunity to develop administration and coordination skills within a growing business.
*Stable Monday to Friday working hours with no weekends.


Candidates interested in this opportunity should submit their CV for consideration. CVs will be reviewed from Monday onwards.