Full job descriptionReed has partnered with a Global law firm, supporting with the hire of a Front of House & Office Coordinator to join their Bristol Central office on a part-time, permanent basis.
Working as part of a small Front of House team, this role will provide a blend of reception, facilities and office administration support, helping to ensure the smooth day-to-day running of the Bristol office.
Responsibilities are shared across the team, with colleagues rotating between reception duties and wider office administration, post room and facilities support.
This role would suit someone who has previously worked within a front of house, reception, office administration or workplace support position and enjoys being the first point of contact for visitors whilst also supporting the wider business behind the scenes.
Hours: 16 hours per week, Thursday and Friday, 8:00am - 5:00pm (with occasional requirement to work 7:30am - 4:30pm)
Salary: £30,160 FTE (£12,064 pro-rata)
Duties:
*Provide a professional and welcoming first impression for all visitors, clients and employees.
*Manage reception, meeting rooms, kitchen and communal areas, ensuring they remain organised, presentable and compliant with Health & Safety requirements.
*Coordinate meeting room bookings and prepare rooms for meetings, training sessions and client visits.
*Manage incoming and outgoing post, courier arrangements and wider post room activities.
*Support facilities coordination, liaising with external contractors, suppliers and building management where required.
*Assist with Health & Safety administration and help ensure the office remains compliant with company procedures.
*Order and manage office supplies, stationery, refreshments and other office essentials.
*Support travel bookings and a variety of general office administration tasks.
*Provide occasional support with internal meetings, training sessions and office events.
*Assist colleagues across the wider business with day-to-day operational and administrative requirements.
Required Skills & Qualifications:
*Previous experience within a front of house, reception, office administration, facilities or workplace support role.
*Excellent communication and interpersonal skills with a professional and approachable manner.
*Strong organisational skills with the ability to manage multiple tasks and priorities.
*Confident using Microsoft Office packages including Outlook, Word and Teams.
*Ability to work independently whilst also contributing positively as part of a small team.
*A proactive and flexible approach with a willingness to support wherever required.
*Previous exposure to facilities, workplace services or Health & Safety processes would be advantageous.
Benefits:
*30 days leave (excluding Bank Holidays), pro-rated for part-time hours.
*Comprehensive healthcare scheme.
*Interest-free season ticket loan.
*Generous pension scheme.
*Enhanced family leave.
*Cycle to work scheme.
*Firmwide discretionary bonus scheme.
*Paid day off for charitable endeavours.
*Discount Voucher Scheme.
*Electric Car Scheme.
*Workplace ISA.
*Healthcare Cash Plan.
*Care concierge.