Full job description

Job Title: Team Organiser
Contract Type: Permanent
Salary: £26,459.66 Per Annum (£29,074.25 is achieved after 12 successful performance in the role) Per Annum
Working Hours: 35 hours per week
Working Pattern: Monday to Friday, Hybrid
Location: Speke, Liverpool

If you share our values and are excited about making a significant impact at Riverside, please ensure you attach a current CV and covering letter. At Riverside we recruit to potential not just on skills and experience, so we encourage you to apply even if you don’t meet all the essential criteria on the job description.
Please note that whilst we will accept applications on the basis of any form of valid legal permission to work in the UK, we will be surrendering the Riverside Sponsorship licence, so for the avoidance of doubt, we are unable to apply for any further sponsorships whether on behalf of existing colleagues or candidates.

The difference you will make as a Team Organiser
Provide comprehensive administration and diary management support to the Director and leadership team.

About you
We are looking for someone with:
• Proven track record of providing administrative and diary management services.
• Experience of maintaining databases.
• Experience of organising meetings and liaising with suppliers.

Why Riverside?
At Riverside, we’re a housing association with a difference – enhancing the everyday for all our customers. For 90 years, we’ve been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives.

We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.
Working with us, you’ll enjoy:
• Competitive pay & generous pension
• 28 days holidays plus bank holidays
• Flexible working options available
• Investment in your learning, personal development and technology
• A wide range of benefits

Diversity and Inclusion at Riverside:
We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues.

Riverside is a Disability Confident Employer and operates a Guaranteed Interview Scheme for any applicant who declares they have a disability. If the applicant meets the minimum requirements for the role (as set out in the role profile and/or person specification) they will be guaranteed an interview.

Applications may close before the deadline, so please apply early to be considered.

Role Profile
• Create and maintain filing and database records, ensuring they are current, accurate and compliant with relevant policies and procedures.
• Manage diaries for Director and leadership team as required
• Booking travel and accommodation for business related trips
• Organise and coordinate events including meetings and conferences; booking venues, accommodation, catering, transportation and any other resources to ensure they meet requirements and operate efficiently.
• Prepare communications and maintain the service’s intranet site as required, ensuring that the document library is compliant with the relevant protocols and that content is accurate and well organised. NOT REQUIRED
• Compile information and prepare documents in a variety of formats; to include: copy and audio typing, formatting and review.
• Provide Personal Assistant (PA) support to the Director and other members of the Management Team as required.
• Support managers with the recruitment and induction of new hires and process non-sensitive HR data such as time and attendance/absence recording to ensure timely submission of information. NOT REQUIRED
• Perform budget management activities; including processing invoices and monitoring expenditure against budget, raising purchase orders, etc
• Oversee the ordering of office supplies, ensuring goods are receipted and invoices are processed in accordance with procedures.
• Perform other general clerical duties to support the service as required
• Respond flexibly to any necessary changes in work priorities and undertake other duties when required to support the effective operation of the service. Other duties will depend on the specific needs of the team and/or the location of the role
• Contribute to the continuous improvement of processes and procedures.
• Ensure that all data protection requirements are met in accordance with the Group’s policies, procedures and statutory requirements.
• Ensure that health and safety requirements are met in accordance with the Group’s policies, procedures and statutory requirements.

Other Duties
Additional Information
• The Group has offices across the UK and on this basis, there may be the requirement to travel to other locations to effectively perform this role, albeit that regular support will be required to teams in Camden and Dartford
• The role will be exposed to sensitive information; therefore, the role holder is expected to maintain levels of confidentiality at all times.
• In order to fulfil the requirements of this role, you will be required to work flexibly during the hours of operation.
• The role holder is expected to be committed to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.

Person specification
Knowledge, Skills and Experience
Essential
• Proven track record of providing administrative and diary management services.
• Experience of maintaining databases.
• Experience of organising meetings and...